How to Use Otter.ai?

Getting Started with Otter.ai

Otter.ai is an AI-powered tool designed for transcription and collaboration. It quickly converts speech to text for meetings, lectures, or brainstorming sessions. Setting up Otter is simple: create an account and then download the app or access it directly from your browser.

Account Creation and Setup

1. Sign Up: Visit the Otter.ai website or download the mobile app. Create an account using your email, Google, or Apple credentials.
2. Choose a Plan: The free plan provides 600 minutes of transcription per month. The Pro and Business plans offer more features like team collaboration and advanced security, giving businesses flexibility according to their needs.

Recording with Otter.ai

Direct Recording

1. Start a Recording: Open the app and press the "Record" button to begin. Otter immediately transcribes the audio, which you can see live on your screen.
2. Add Speaker Labels: After recording, label each speaker to ensure accurate attribution.
3. Comments and Highlights: While recording or afterward, add comments or highlight important sections of the transcript.

Import Audio Files

1. Upload Files: If you already have recorded audio files, Otter can transcribe them by simply uploading to the app.
2. Multiple Formats: Otter accepts a range of file formats including .mp3, .wav, and .m4a.

Syncing with Conferencing Tools

1. Zoom Integration: For Zoom users, Otter can automatically transcribe meetings and webinars when your account is linked.
2. Microsoft Teams and Google Meet: Otter works similarly with other conferencing platforms through browser extensions or direct recording.

Organizing and Sharing Notes

Folders and Groups

Create folders to categorize notes by topic or project. For team-based work, share folders with your collaborators so they can access and comment on transcripts.

Search and Collaboration

Otter's search functionality lets you find specific topics quickly. You can share individual transcripts or entire folders with your team for efficient collaboration.

Advanced Features

Custom Vocabulary

Add specific jargon, acronyms, or names to Otter's custom vocabulary to improve transcription accuracy, especially for technical discussions.

Analytics and Insights

Otter provides insights like word count, speaking times, and frequently used words. This helps identify meeting patterns or recognize trends.

For more details on optimizing your transcription workflow, check out otter.ai how to use.

Otter.ai’s versatility makes it an essential tool for anyone seeking precise and organized transcripts that simplify collaboration and help teams stay productive.